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Privacy Policy


Thank you for visiting MinistrySafe Institute’s website and reviewing our Privacy Policy, which explains our information handling policies and practices. If you have questions about this Privacy Policy or would like a copy, please contact us at:

MinistrySafe Institute
6001 River Oaks Blvd., Suite 400
Fort Worth, Texas 76114
Phone: 817-737-SAFE (7233)
Fax: 817-732-7101

What We Do

As defined by the U.S. Federal Fair Credit Reporting Act (FCRA), MinistrySafe LLC, dba MinistrySafe Institute, is a “consumer reporting agency”; commonly referred to as a background screening company. We prepare “consumer reports” and “investigative consumer reports” for our ministry and secular clients. These reports are also known as criminal background reports or background checks. Our clients are employers and organizations that employ workers, utilize contingent workers, or work with volunteers.

We receive information from our clients or directly from consumers in order to prepare consumer reports. Our clients and consumers provide information similar to that found on an employment application and may include education history, work history, references, etc. We also receive personally identifiable information (PII) from our clients and consumers. PII may include information such as social security number, date of birth and driver’s license number.  We use consumer information, including PII, only to prepare consumer reports and only in compliance with applicable state and federal law.

Consumer Protection

We are regulated by the Fair Credit Reporting Act (FCRA), state consumer reporting law (including the California Investigative Consumer Reporting Agencies Act), and other applicable law such as privacy and security laws. We comply with all state and federal law and regulation to which we are subject.

Under the FCRA, we are required to take specific steps to protect consumers and their information. These protections include, but are not limited to, obtaining a written agreement from our client that they: 1) will have a permissible purpose, such as employment, for requesting a consumer report, 2) will disclose to the consumer that s/he may be the subject of a consumer report, 3) obtain written authorization from the consumer before requesting a consumer report, and 4) provide the consumer the opportunity to dispute and correct information in the consumer report before making an adverse employment decision.

As a Consumer Reporting Agency, we maintain reasonable procedures to ensure maximum possible accuracy of the information we include in a consumer report. We provide consumers access to the information we hold about them and, if requested by the consumer, will conduct a re-investigation of any information the consumer believes is inaccurate or incomplete.

Onward Transfer

As part of our consumer report preparation, we may sometimes employ other companies or individuals as subcontractors. Subcontractors execute a legal contract in which they agree to handle consumer information securely, confidentially, and in conformance with this Privacy Policy. All subcontractors are fully vetted.

Use of Data

We use information about consumers only for the purpose for which it was collected; i.e., preparation of a consumer report. For legal reasons, we retain consumer information for a minimum of six years. If we dispose of information, we do so securely, in compliance with the Federal Trade Commission’s Disposal Rule. We do not re-use or disseminate information. Your consumer report and personal information is available only to our client who requested the consumer report, to you as the subject of the consumer report, and, when required, by court order or other legal order.

Personal Information Disclosure: United States or Overseas

We securely store and process consumer information in the United States. However, we may provide selected pieces of consumer information to entities outside the U.S. in connection with our preparation of consumer reports when that entity is the original source of information about a consumer. Provided information will be limited to that which is required to verify a specific item of information about a consumer.

Right to Access

You have the right to obtain a copy of any consumer report we prepare about you, the right to all information we hold in your file, and the right to correct such information. For your protection, we will require proof of identity before providing any information to you.


We follow strict security policies and procedures when obtaining, using, and storing your information. Administrative, technical, and physical safeguards are all used.  Any personal information transmitted through this site is protected through encryption protocols, such as secure socket layering (SSL). Information on our servers is also securely stored and is accessible only by our employees and agents who use that information for consumer reporting purposes. All personnel is trained on secure data handling practices including disclosure, loss, unauthorized access, misuse, alteration, and destruction.


Consistent with the Children’s Online Privacy Protection Act, this site is not intended for children under 13 years of age. We will not knowingly collect information about children under 13 years of age.

Policy Updates

This Privacy Policy may be updated from time to time without advance notice. All changes will be posted to this site.

Contact Information

If you would like a copy of this Policy, have any questions, or would like to speak with us for any reason, please contact us:

MinistrySafe Institute
6001 River Oaks Blvd., Suite 400
Fort Worth, Texas 76114
Phone: 817-737-SAFE (7233)
Fax: 817-732-7101

This policy was last updated on 9/2/2016.